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Who Can Benefit from Using a PEO in Canada?

Posted by Anna Mastrandrea

|

Jun 13, 2018 9:00:00 AM

Who_Can_Benefit_from_Using_a_PEO_in_CanadaThere are many benefits to working with a professional employer organization (PEO) in Canada. You may have heard of some of these advantages already. One question you may have had is whether or not your business can benefit from using a PEO in Canada.

12 Things an American Company Looking to Pay a Worker In Canada Needs to Know

Working with a PEO is beneficial for many companies, but it isn’t always the right choice. Some companies will find their relationship with a Canadian PEO much more advantageous than others do. One thing is clear, however, and that’s many companies can and do benefit from working with Canadian PEOs.


What Is a PEO?

If you haven’t heard the term before, it’s best to start with a quick overview of what a professional employer organization does. A PEO works with your company to manage most aspects of your human resources in Canada. They’ll work closely with you to hire, dismiss, and manage employees.

The PEO may also be responsible for payroll, vacation pay, scheduling, leave management, and benefits administration for your employees. They’ll also assist with compliance monitoring. You’ll still retain control over internal policies pertaining to how your employees are treated, and the PEO works in partnership with you.


What Are the Benefits?

As mentioned, working with a PEO in Canada can have many benefits for businesses. They include better compliance, improved management of human capital, and better management of your payroll and associated taxes.

Essentially, working with a Canadian PEO reduces the amount of risk a business takes on and simplifies the process of employing Canadian workers. This kind of partnership can also save you time and reduce the costs associated with hiring and managing a Canadian workforce.


Who Can Benefit?

The next question you have, once you’ve reviewed what a PEO does and the benefits of working with one, is who can benefit from working with a PEO in Canada? It’s a legitimate question for any business owner or HR manager to ask. After all, working with a PEO isn’t necessarily the right move for any given business.

Many firms do benefit from working with Canadian PEOs. While some Canadian businesses benefit from working with a PEO in Canada, the companies that benefit the most are usually foreign firms with Canadian operations. Those businesses that are new to Canada, with relatively little experience and knowledge of the Canadian employment and payroll regime, stand to benefit most from this partnership.


Why Is It So Beneficial?

While Canadian companies can and do benefit from working with PEOs, they have a distinct advantage over their foreign competitors. They know the lay of the land when it comes to hiring and managing employees in Canada. While they still need to ensure they’re in compliance with the law and they’ll need to monitor changes, Canadian HR professionals tend to have better working knowledge of the system.

Working with a Canadian PEO is one way for international companies to gain access to that kind of expertise. While the HR professionals on staff at an American or British firm are talented and knowledgeable people, they likely don’t know employment legislation in Canada inside out.

This can lead to problems in compliance with employment legislation or trouble administering payroll. The payroll staff of a UK firm, for example, may not know which benefits the Canada Revenue Agency considers taxable. As a result, they may miscalculate the amount of tax your business owes. The CRA may reassess you and hand out a penalty. They might even decide to audit your business, a costly and time-consuming process.


Get the Expertise You Need

It should be clear why international companies stand to benefit from their relationship with a PEO in Canada. Getting the expertise you need to manage your Canadian workforce well is never a mistake. Talk to a PEO today and discover what they can do for you and your business.


What US Companies Need to Know about Paying Employees in Canada

Topics: Professional Employer Organization

How Can a PEO Help with WCB Needs?

Posted by Anna Mastrandrea

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Jun 1, 2018 9:00:00 AM

How-Can-a-PEO-Help-with-WCB-Needs-compressorWorkers’ Compensation Boards (WCBs) exist across Canada. For the most part, they’re provincially mandated so as to comply with different provincial legislation regarding employment. Ontario, for example, has different laws around employment and workers’ compensation than Alberta. BC and Quebec’s rules are also different. 

12 Things an American Company Looking to Pay a Worker In Canada Needs to Know

Nonetheless, as a business operating in Canada and employing Canadian workers, you’ll likely have some dealings with your provincial WCB. WCB needs include all tasks around workplace injury reports, but they also include many other tasks you may not think of. 

Can a professional employer organization (PEO) help manage your WCB needs? The answer is yes.

What Is a Professional Employer Organization?

If you’re not working with a professional employer organization yet, you may want to consider such a business partnership. They’re particularly helpful for foreign firms wishing to operate in Canada and employ Canadian workers. The PEO can help you manage almost all your needs with regard to employment legislation. That includes managing your WCB needs. 

A PEO works in partnership with your firm to assist in managing your employees. They become the employer of record and assume responsibilities for payroll, benefits administration, and more. Along with these responsibilities, they can assist with WCB needs.

WCB Needs

When you think of workers’ compensation boards, you likely think of the management of workplace injuries. This is usually the primary role a WCB plays. They help employees who have been injured on the job and may award them compensation in the event they were injured on duty at the workplace. 

You’re likely familiar with the idea you’ll need to file workplace injury reports and your employees may submit claims to the provincial WCB. You may encourage your employees to file in some cases. In other cases, you may want to appeal the WCB’s decision. You may also need to help employees with the return-to-work process. 

A PEO can assist you in the management of all these tasks. Their knowledgeable staff can assist your employees in submitting required claims. They then manage claims and the return to work process, including light or modified duties requirements. 

The PEO can also assist you in the event you need to appeal an award from the WCB. If you want to apply for cost relief, the PEO can help you here too. They can identify potential issues and help you with the process of submitting an appeal or a request for cost relief.

More Than Injuries

What you may not know about WCBs is that you’ll need to do more than just submit claims and manage them in the event of a worker injury. In Canada, you’ll be required to open an account for each individual worker you hire. When the employee leaves or their employment is terminated, you’ll need to close the account.

While the account is active, you’ll pay premiums to the WCB. You’ll need to submit reports about your earnings and ensure all these premiums are paid. In addition, you’ll need to keep worker accounts up to date.

If this sounds like a lot of administrative work, that’s because it is. A Canadian PEO can help you here too. They can take care of virtually every step involved in account creation, maintenance, and eventual closure. In addition to managing any claims, they can effectually manage your accounts. They’ll also negotiate a better premium for your business whenever possible.

Reporting and Monitoring

Keeping up with WCB requirements can place an undue amount of work on your already-busy HR team. There are ongoing reporting and monitoring requirements. You’ll want to keep an eye on your accounts to be sure you’re minimizing costs however possible. Annual reports can also add to your workload.

Again, the Canadian PEO can take the reins and look after these tasks for you. You can trust a Canadian PEO to effectively manage your WCB needs.

What US Companies Need to Know about Paying Employees in Canada

Topics: Professional Employer Organization

US Companies: 4 Smart Reasons to Engage a Professional Employer Organization in Canada

Posted by Shannon Dowdall

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Apr 27, 2018 9:00:00 AM

US_Companies_4_Smart_Reasons_to_Engage_a_Professional_Employer_Organization_in_CanadaAre you thinking about moving operations into Canada? You may have had a Canadian presence for some time now, but you’ve run into a few issues when it comes to dealing with employment legislation and payroll.

12 Things an American Company Looking to Pay a Worker In Canada Needs to Know

If this describes your situation, you should be working with a professional employer organization in Canada. Here are a few smart reasons to consider working with a PEO for your Canadian operations.

1. They Know the Law

While Canada and the US have many similarities, they are separate countries with different legal frameworks. As a result, things are going to be handled quite differently in Canada than they are in the US.

This becomes even more apparent when you realize the provinces are responsible for much of the legislation around employment, including provisions for termination, hiring, and discrimination. In effect, each province is something like a little country on its own. If you operate in more than one province, you’ll need to learn different laws for each jurisdiction.

A professional employer organization in Canada can help with this situation. Since they work in Canada and they deal with Canadian employment legislation across the country, they often have a better working knowledge of the law than your own HR experts. They’ll be able to ensure you stay on the right side of the law.

2. They Understand Taxation and Payroll

Another issue US employers often run into when they have employees in the north is that of payroll and taxation. While both Canada and the US have rules about withholding amounts and sending payroll taxes to the central tax collection agencies, the rules are different in both countries.

In Canada, you’ll deal with the Canada Revenue Agency (CRA), and you’ll quickly notice differences. One good example is how Canada collects for pension programs and employment insurance. Another is the issue of HST/GST. Finally, Canada has different rules about the taxation of particular kinds of income and benefits.

It can become rather complex, but a professional employer organization in Canada is here to help. Much like they have a better working knowledge of the legal framework in Canada, they also have expert knowledge of the payroll regime. They deal with it day after day, unlike your talented HR staff who are encountering these new rules for the first time.

3. Help with Compliance

Another way a professional employer organization in Canada can help your Canadian operations is by ensuring your compliance with the law. Keeping up with a shifting legal framework is often quite difficult. Your HR staff may already feel somewhat overwhelmed when they try to keep up with changes in the US, including both state and federal legislation.

Now they need to keep up with changes in Canada, at both the federal and provincial levels. If you operate in more than one province, they’ll need to monitor for changes in multiple jurisdictions as well.

Your Canadian PEO is keeping an eye on these changes anyway. Since they’re based in Canada, it’s easier for them to monitor proposed changes and laws coming into effect. With many provinces introducing new employment legislation and several more considering further revisions, you’ll need a helping hand to ensure you stay compliant.

4. Great Advice

There are many things to consider both before you set up shop in Canada and as you continue to operate in the country. Should you structure your business as a branch office or a subsidiary? Should you hire for a permanent position or is a seasonal contract a better move?

A Canadian professional employer organization can offer you great advice for both of these questions and more. If you haven’t considered working with a PEO for your Canadian operations before, now’s the time to do so.

12 Things an American Company Looking to Hire a Worker in Canada Needs to Know

Topics: Professional Employer Organization

How to Determine If Your Company Needs a Canadian PEO

Posted by Shannon Dowdall

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Jan 24, 2018 9:00:00 AM

How_to_Determine_if_Your_Company_Needs_a_Canadian_PEO.jpgA business is like a prized possession, so it’s quite understandable when business owners are reluctant to outsource vital tasks like HR and payroll. However, hiring a Canadian PEO can drastically change the way you utilize resources and increasing company efficiency as a result.

A PEO, or Professional Employer Organization, is equivalent to an Employer of Record, or EOR, and can complete payroll tasks, administrative tasks, and HR work on behalf of your company.

Download our free guide on what US companies need to know about paying  employees in Canada.

A Canadian PEO is versatile and can benefit your company in different ways, depending on the situation. American companies expanding into the Canadian market can use a PEO to understand Canadian laws and policies regarding payroll and legal business practices. Other foreign companies can use a PEO for the same reasons, while also altering business practices to fit the Canadian market and culture.

Even Canadian businesses can benefit from outsourcing to a PEO by alleviating themselves from the burden of navigating the Canadian payroll system.

Of course, not every successful company uses a PEO, so how do you know yours should? Fortunately, there are a few key determinants that can help you identify whether a PEO partnership can be used to your benefit.


Are You Entering the Canadian Market?

Expanding into a new market is not easy. Like any country, Canada has very specific laws and regulations regarding payroll, employee rights, and workplace maintenance. Yes, you can learn how to avoid common payroll mistakes, manage Canadian employees, and adapt to Canadian law, but a PEO could accomplish these tasks without the additional time needed to learn the system.


Are You Onboarding Staff Remotely? 

Onboarding is a very important part of the hiring process and can set a precedence for the workplace culture. It is possible to successfully onboard employees remotely, but it’s definitely easier to hand off the process to a PEO. It takes the task off your company’s hands and provides that in-person touch to your onboarding process.


Are You Already Outsourcing?

If you are already outsourcing for payroll, why not outsource to a PEO instead? Your payroll can continue to be outsourced while giving you the additional benefits of outsourcing additional duties, such as admin work and HR duties.


How Is the Current Workload Distribution Looking?

This is perhaps the most common reason a company outsources any service: There is not enough staff to handle the workload. When you outsource, you are guaranteed to be working with well-versed professionals who will give your Canadian payroll and HR duties the attention and detail they deserve. Most importantly, you will be reducing your staff’s stress levels.


Could Current Procedures Be Improved?

Sure, your company may be succeeding without outsourcing so far. But that doesn’t mean things can’t be improved. What may appear to be the occasional payroll error may turn out to be a systematically recurring issue. A good Canadian PEO can help you assess past operations and improve their efficiency and effectiveness.


Considering Upgrading Your Tech?

PEOs often own the latest in payroll and HR software. If you think your own software could use an upgrade, hiring a PEO may be a better option. You would have access to superior technology with the added bonus of utilizing all a PEO has to offer.

It’s important to be aware of your options and understand how a PEO works. Whether hiring a Canadian PEO is right or wrong for your company, you’re already a step ahead of the competition simply by being informed.

What US Companies Need to Know about Paying Employees in Canada

Topics: Professional Employer Organization

Recruiting Canadians? Why Your Company Should Include a PEO in Your HR Strategy

Posted by Shannon Dowdall

|

Nov 17, 2017 9:00:00 AM

HUBSHOUT Recruiting Canadians Why Your Company Should Include A PEO In Your HR Strategy.jpgOutsourcing certain job functions to Canada can be a great resource for U.S.-based companies. After all, these Northern neighbours share a language and cultural similarities, and Canadian professionals can be great additions to any team.

Unfortunately, recruiting in Canada can lead to legal complications when it comes to HR and payroll. In fact, there are over 190 regulatory requirements for payroll processing in Canada.

Download our free guide on what US companies need to know about paying  employees in Canada.

So, how can you ensure your company is checking off the right boxes?

Hire professional employment organizations (PEO).

Hire a PEO

By hiring a PEO service in Canada, you can keep your recruitment and HR processing practices in order. And this can certainly save money and time. If you had taken these steps yourself, you may have initially done it incorrectly and had to start over. A PEO can ensure you process all payroll paperwork correctly the first time.

This can also speed up the on-boarding process, since the PEO may be able to help you with this. While they take care of the HR logistics, you can focus on the actual on-the-job training to get your employee up to speed. Even if the employee is working remotely, a PEO can develop an industry-specific HR process to get your employee payroll set up as quickly as possible.

As this employee continues to work with your company, Canadian PEO providers can ensure you are in constant compliance with labour laws. These regulations are not the same in the U.S. and Canada, so it can be easy for American firms to make mistakes. PEOs can inform alert you when new laws pass. This can keep you in the know and out of legal trouble.

Take Advantage of Canadian Talent

Some firms shy away from recruiting in Canada because of these differences in HR practices. Fortunately, you do not have to ignore this potential talent pool. By working with PEO providers, you can make your recruitment and on-boarding process as efficient as possible.

And while they are handling these HR logistics, you can focus on the important aspects of your business.

What US Companies Need to Know about Paying Employees in Canada

Topics: Professional Employer Organization

What You Need to Know about the Outsourcing of Employees

Posted by Stacey Duggan

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Oct 23, 2017 9:00:00 AM

What You Need to Know about the Outsourcing of Employees--.jpgOutsourcing is a hot topic in business circles today. Most often, discussion centres on outsourcing certain processes or tasks, such as payroll or customer service functions. Accounting and other human resources functions are often considered for outsourcing as well. 

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One trend in outsourcing right now is actually the outsourcing of employees. It’s a popular option for many businesses around the world. Here’s what you need to know about employee outsourcing.

What Is It?

The terminology used for this particular type of outsourcing might seem a little baffling at first. After all, the difference between “outsourced” and “in-house” hinges on the idea of employees: Employees perform internal functions for the company in an in-house department, while in an outsourcing situation, there are no employees. How can you outsource employees if employees are, by definition, in-house? 

The outsourcing of employees is an HR solution more businesses are opting for. What happens in this situation is a service provider, sometimes called a Professional Employer Organization (PEO), looks after all or most of the human resources tasks relating to employees for a company. 

In this situation, the PEO looks after the hiring, firing, and training of employees for the client company. The PEO may even look after the paperwork, such as records of employment and payroll. It may also provide benefits and worker compensation for the employees.

A Joint Responsibility

The idea of “outsourcing” employees first cropped up in the 1970s. Employee leasing became very popular in the 1970s and 1980s, but the system was rife with abuse. In the 1990s, PEOs began to replace problematic employee leasing situations. 

One of the key differences is the PEO and the client company share responsibility in an employee outsourcing situation. They become, in effect, joint employers. While the PEO may handle most of the HR functions related to the worker, the client company still bears some responsibility for day-to-day operations and employee safety.

A Helping Hand

Many businesses can choose to outsource just a small number of the services a PEO can take care of. For example, your business might outsource payroll and hiring functions, although you may send these tasks to different firms. You might also opt to outsource employee training. You might send benefits and compensation work to another third party.

A PEO is different. This provider takes all of the above services and combines them to deliver a seamlessly integrated service. Your employees will be hired, trained, paid, appraised, and even fired by the PEO, depending on what services you contract.

Essentially, a PEO is an employee management system for your business! The organization can work with your internal HR department or its team can become your HR experts. Depending on the size and needs of your business, a PEO can adapt to your specific situation to provide a customized solution for you.

Good Business Sense

Why is the outsourcing of employees a good idea?

Once you understand what the term means, it’s easier to see why the outsourcing of employees is a good idea. For the most part, you’re likely outsourcing most of the functions the PEO would provide anyway. Instead of sending payroll to this firm and assigning hiring responsibilities to another, you’re simply consolidating all of your HR functions with one company that can do it all.

This is good business sense. First, there’s the rule of quantity: If you purchase more services, you’ll likely get a better rate for each service. There’s also the issue of integration. If you have several firms providing different, yet related, services, you’re likely going to run into issues. Perhaps payroll keeps records differently than the recruitment firm you’re working with, leading to trouble reconciling the books about compensation.

The outsourcing of employees helps you streamline your operations, reducing time and saving money. It’s just good business sense!

What Are You Leaving to Chance by Handling Payroll on Your Own

Topics: Professional Employer Organization

Looking for a PEO in Canada? Prioritize These 8 Traits

Posted by Ray Gonder

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Sep 8, 2017 3:45:00 PM

Looking for a PEO in Canada Prioritize These 8 Traits.jpgFinding the right Professional Employer Organization (PEO) in Canada can be tricky—especially if you don’t know what to look for. Many different organizations offer different services and traits, and it’s hard to know which ones are the most important.

If you’re on the hunt for a PEO in Canada, prioritize these eight traits to ensure you’re left working with only the best.

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1. All-in-One Service

There’s nothing worse than finding out the services you thought you paid for aren’t actually included. While many companies charge base fees plus surcharges along the way, it’s important to look for a PEO that has a more holistic approach. That way, you always know exactly what your costs are going to be before anything is processed. No surprises!

2. HR Professionals

Expanding into new territory and managing a growing business is difficult if your HR isn’t up to par. Your human resource department ensures employees are properly trained, happy and satisfied, and all health and safety measures are in place. And that’s just the tip of the iceberg. Make sure you prioritize quality HR services as something your PEO offers. Without such, you may find yourself expanding without an experienced partner.

3. Experience in Your Country of Expansion

There’s little to no point working with a PEO that isn’t familiar with your country of expansion. If you’re expanding into Canada, ensure the PEO you work with has years of experience regarding Canadian laws and regulations. This lets you focus on building your business and leaves nothing to chance.

4. Impeccable Customer Support

It’s completely reasonable for you to have high expectations for the customer support your PEO in Canada provides. In fact, 86 percent of customers say they would pay more for a better customer experience, proving that customer service matters. Before making any decision regarding the PEO you choose to work with, ensure they provide around-the-clock support for any issues or questions you may have. While it may not seem important now, it will if something comes up. You’ll value the one-on-one conversation with a specialist.

5. Covers All Remittances

Many PEO services claim to take care of all your remittances, when really, they only cover the payroll tax. What about the others, like worker’s compensation and other provincial employer burdens? Look for a PEO in Canada that’s experienced and committed to taking care of all remittances and not just the payroll tax.

6. Compliance Experts

It’s likely you’re searching for a PEO in Canada so you don’t have to manage unfamiliar compliances on your own. It’s part of a PEO’s job to ensure your business is in line with government standards, keeping you on the good side of the Canadian Revenue Agency (CRA) and other government bodies. To avoid fines, audits, and business troubles, make sure the PEO you work with has a clear record when it comes to their client history. You don’t want to experience any hiccups later on.

7. Years of Experience

Of course, you want to work with a PEO in Canada that has years of experience. This ensures every issue, question, or complication you face has been seen and handled before. Without experience, you could find yourself burdened down the road when something is done wrong, leaving your business in a serious situation. Avoid the hassle and trust a PEO that has been providing service to customers for many years.

8. Makes Getting Started Easy

Now that you know what traits to look for, it’s time to get started. The right PEO will make getting started easy by calling or applying for a quote online. Don’t settle for anything less than great—use these tips to find the right PEO for you and your business.

What US Companies Need to Know about Paying Employees in Canada

Topics: Professional Employer Organization

Protect Your Business with a PEO in Canada

Posted by Shannon Dowdall

|

Sep 4, 2017 9:00:00 AM

Protect Your Business with a PEO in Canada.jpgAs bordering neighbours, Canada and the US have an intimate relationship when it comes to business. With similar consumer characteristics and such close proximity, expansion into Canada can seem like a no brainer. However, businesses continue to make critical mistakes.

Without proper planning and the right resources, expanding into Canada can be both risky and dangerous for many businesses owners. With different labour laws, government guidelines, and tax regulations, there’s a lot of things that need to be in perfect running order, otherwise, you’ll face issues with both the Government of Canada and the Canadian Revenue Agency.

Before your business breaks soil in Canada, consider the steps you can take to protect yourself and your livelihood. Working with a Professional Employer Organization in Canada is one of the easiest and most affordable ways to make the transition a success.

Working with Canadian Employees

Hiring employees and providing them with proper training and classification is a must in Canada. From Occupational Health and Safety regulations to proper government benefits, staying on top of each employee’s role and status can be confusing. Not to mention if you classify an employee incorrectly, you can find yourself facing fines and penalties with the CRA.

When you work with PEO in Canada, each employee is recruited, hired, and trained in accordance to Canadian standards. You won’t have to worry about employee misclassification as professionals with years of experience handle the entire process. Additionally, legislated benefits such as Employment Insurance and Canadian Pension Plan are all handled by your PEO, ensuring all your employees have access to the benefits each province offers.

Following Canadian Tax Regulations

If you want to avoid trouble in Canada, you’ll want to become an expert in Canadian tax regulations. If not, the CRA will become your worst nightmare. However, most business owners simply don’t have the time—that’s why working with a PEO in Canada is a smart decision. In Canada, something as simple as improper bookkeeping can bring on an audit, putting your business at risk of further fines and penalties.

When you work with a PEO you can rest easy knowing nothing is left to chance. Taxes will always be handled in compliance with Canadian regulations and any issues that arise will be handled before they have the chance to affect business. Instead of putting the pressure on yourself, have a PEO in Canada handle the process, protecting your business and refocusing your time back to other business duties.

Manage Payroll Properly

As the cherry on top, when you work with a PEO in Canada, all payroll duties are covered. That’s right—you won’t have to worry about managing any aspect of your businesses payroll. But how does that protect your business? Considering 40 percent of small businesses pay an average penalty of $845 per year for late or incorrect filings and payments, a PEO protects your business from any unnecessary penalties that can arise when you incorrectly handle payroll.

 

In Canada, payroll dates and remittance regulations are different, meaning your business is at risk if you decide to handle it on your own. From fines to jail time, the consequences of payroll errors are something that shouldn’t be taken lightly. For the good of your business and its employees, don’t take any risks with payroll functions.

 

Working with a PEO in Canada is one way you can protect your business and ensure expansion is successful. Without doing so, your business is at risk and expansion becomes increasingly confusing. Make things easy and work with a PEO.

Topics: Professional Employer Organization

Looking for a PEO in Canada? Pursue These 5 Traits

Posted by Shannon Dowdall

|

Aug 30, 2017 9:00:00 AM

Looking for a PEO in Canada- Pursue These 5 Traits-1.jpgWhen looking for a PEO in Canada, sometimes it’s difficult to know what you should be looking for. How do you know what services your PEO should offer? What are the most important business roles that need to be filled? Where do you even begin?

Download our free guide on what US companies need to know about paying  employees in Canada.

Thankfully, the search doesn’t have to be difficult. In fact, by looking for these five simple traits, finding the perfect PEO in Canada can be quite easy. Read on to see what you should look for when considering different PEOs and how one can benefit your company.

1. Expert Knowledge

It’s likely you’re not an expert in another country's empoyment laws and regulations. And that’s okay! When working with a PEO, remember to look for a company with exceptional experience and an expert knowledge in your country of expansion. From taxation laws to vacation requirements, you want to ensure that both your staff and your business are properly cared for. Otherwise you may find yourself in both financial and legal troubles.

It’s truly important to have an expert on your side—don’t overlook this detail. By working with experts in the field, you can ensure every business function is being handled in the most efficient way possible.

2. Reliable Customer Service

When it comes to expansion, it’s likely you will have dozens of questions. These questions are going to continue even after a PEO in Canada has been chosen to work with. Working with a reliable company ensures there’s always customer service available when you need it.

Automated emails and phone calls are not what most people expect from customer service. Work with a company that has an impeccable customer service team that’s always only a phone call away. Real people with real-time answers will always be more beneficial to your company than an automated response.

3. Experience in Compliance

Did you know vacation time is four percent in Canada, with the expectation of Saskatchewan where it’s six percent? Or that the late-filing penalty for corporations can be as high as 17 percent of tax owing, even for first-time offenders? It’s completely reasonable to not know every rule or regulation regarding Canadian business laws. This is the number one reason for working with a PEO in Canada.

Expanding your business without an expert knowledge of Canada’s laws can put your business at risk of audits, fines, and even jail time. Not to mention employee complaints within the Canadian Ministry of Labour. Avoid all the risks and work with a PEO in Canada that understands every rule and has the knowledge to work within every possible scenario. The peace of mind will be well worth it.

4. All-in Approach

Many payroll providers will change a base fee for the services they offer, plus additional surcharges for every step in the process. This increases costs faster than you think. Seek out a PEO that offers and “all in” approach, allowing you to know exactly what costs you can expect before anything is processed. Not only will this save you money, but also a significant amount of time as more business functions are covered under initial costs, with less being added on down the road.

5. Expert HR Support

Leave nothing to chance—including your HR support. While hiring and training staff may be the last thing on your mind, it will quickly become something you need to consider. With differing laws and regulations regarding hiring, vacation time, benefits, and retirement plans, it can be confusing to know what you need to cover. Look for a PEO in Canada that knows the ropes and will take on an active role when it comes to all your new staff’s needs and requests.

What US Companies Need to Know about Paying Employees in Canada

Topics: Professional Employer Organization

How to Find the Best PEO Service in Canada

Posted by Anna Mastrandrea

|

Aug 21, 2017 9:00:00 AM

How to Find the Best PEO Service in Canada--.jpgAs your business grows into the Great White North, searching for a PEO service in Canada will inevitably occur, and it can be confusing. How do you know what to look for? How can you ensure that the PEO firm is the right one for you? How will they really help?

Finding the right PEO service ensures that your business functions smoothly and legally in Canada. They help manage day-to-day tasks, from payroll to hiring, leaving nothing in your company up to chance.

So, at the end of the day, how do you find the best PEO service in Canada?

Download our free guide on what US companies need to know about paying  employees in Canada.

What Does a PEO Service Do?

In case you’re not sure, a PEO (Professional Employer Organization) acts as your Employer of Record (EOR) in Canada. A PEO establishes a Canadian administrative presence, maintains all accounts and employees with the necessary Canadian government authorities, and supports Canadian banking and insurance infrastructure. From recruiting, training, and managing payroll, all your administrative tasks are taken care of professionally.

Working with a PEO service in Canada allows you to easily expand your business, while you focus on continuing growth and more important business duties.

Consider Your Needs & Resources

Canada is still considered one of the best places for U.S. brands to expand. With similar audiences, legal systems, and language, it’s easily one of the best places for businesses to grow internationally. So, how do you get started?

Before you begin looking for a PEO service in Canada, you should consider the needs and resources within your company. Ask yourself the right questions. Consider your budget: how much are you able to spend on a PEO? Consider your size: how many employees will benefit from a PEO? Think about your business future: how steady is growth?

Without understanding the needs and abilities of your company, you might find yourself choosing a PEO service that doesn’t provide enough services, or one that offers more than you need. The right PEO firm will be a perfect fit that continues to grow with your business.

Know What Services to Look For

As mentioned above, you want a PEO that offers the services you need. For instance, if your company desperately needs a Human Resources professional in Canada, you’ll want to ensure that your PEO has HR coverage. Otherwise you’ll find yourself hunting for another service or employee, costing you time and money.

Your PEO must fulfill the needs of your business from start to finish. For smaller business that are just getting started, it’s likely that you’ll want you PEO to cover everything from HR duties, payroll management, to Canadian taxes and deductions. Knowing what services to look for is vital in ensuring you choose the best PEO service in Canada.

Do Your Research

It’s extremely important to do your homework. 88 percent of consumers trust online reviews just as much as personal recommendations, making the online world the perfect place to start finding information. See what other companies are saying about the service they have received. Read through different websites and see if you can find testimonials or case studies to review. Any information that gives you a broader perspective on the company can help you make an informed decision, and helps you find the best PEO service in Canada.

Request a Quote

Once you feel confident in a company, reach out and request a quote. This will help you compare costs, determining which company will bring you the greatest service and value. Speaking with the PEO’s representatives is also a good idea, as they can help answer any remaining questions you have.

What Are You Leaving to Chance by Handling Payroll on Your Own

Topics: Professional Employer Organization

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